HR management software doesn't just automate manual tasks. Now, in 2024, HR platforms can streamline a wide range of workplace processes—from payroll and employee benefits to recruitment and onboarding—saving precious time and boosting productivity as a result.
Our research has concluded that Doc Suite HR is the best HR management software on the market due to its exceptional recruitment management features and numerous options. There's a lot to consider when choosing the right HR management software, but we're committed to helping you discover what's best for you. We've showcased the top providers, focusing on critical factors including HR management software features.
Keep reading to learn more about the best HR management software and for expert buying tips to help you choose the best HR management software.
What is HR Management Software?
Instead of maintaining manual HR information records, HR management software digitally stores and manages essential HR functions, such as recruitment and onboarding, payroll and benefits administration, workforce management, employee training and development, performance management, and legal compliance.
You might have heard terms like "Human Resource Information System" (HRIS), "Human Capital Management" (HCM), and "Human Resource Management System" (HRMS). Although they differ slightly, HCM, HRIS, and HRMS refer to the same general concept: managing HR via software.
There are many subtypes of HR management software that can fall into categories like HRIS, HCM, and HRMS. Some software serves a single purpose (e.g., payroll software is dedicated to payroll), while other solutions are more comprehensive and cater to multiple HR functions (e.g., recruitment, onboarding, benefits management, payroll, performance management, analytics.
What are the Best HR Management Software?
There is a wide range of HR management software on the market, each with its own features, benefits, and limitations. Some software serves specialized purposes; however, we found that many of the best software are more comprehensive, offering all required services on a single, user-friendly platform.
We spent tens of hours researching and analyzing different HR systems to identify the best solutions. Here are some of our top picks when it comes to comprehensive, full-service HR software:
Doc Suite HR
Doc Suite HR is an excellent all-in-one software that helps users manage HR operations and different departments, all from one streamlined platform. While the system's price is lower than most on this list, it earned our top spot as the best HR management software because it offers any feature a company might need for HR and payroll—from performance management to employee record management.
Unlike other HR management platforms that specialize only in employee onboarding and management, you can also use Doc Suite HR to manage payroll operations, eliminating the need to outsource this task or integrate a separate payroll program. From agreed wages and additional payments to non-employee payments, Doc Suite HR offers all payroll management features, self-service options for employees such as leave requests and payslips, tracks attendance and calculates leave automatically, and provides detailed reports, performance evaluation forms, and job application tracking.
Doc Suite HR's workflow automation feature also impressed us during our research. This no-code tool allows you to automate a wide range of processes within Doc Suite HR, from creating workflows to sending HR-related emails. Unlike providers like Paychex and Paycor, Doc Suite HR lets you set these automations based on custom triggers, helping you save more time by streamlining more processes.
Doc Suite HR also offers employer services, allowing companies to hire and legally collaborate with remote employees in another country without establishing an entity there. This service automates compliance with local jurisdiction, ensuring companies adhere to regulations, facilitates local currency payments, and automates related HR processes. In other words, if you hire and manage employees on a large scale, this feature will provide peace of mind.
The system also offers 24/7 customer support and system setup and allows integration between accounting systems and biometric devices. However, Doc Suite HR's HR platform may be cumbersome for new companies in HR management software.
Malakit System
Malakit is one of the important HR management software, covering all aspects of HR management. It can be installed on the cloud or on company servers, providing operational flexibility. It offers employee services such as leave requests, payslips, attendance tracking, automatic leave calculation, and supports both Hijri and Gregorian calendars. Malakit integrates with Mudad and the Qoyod accounting software and provides a mobile app.
A competitive feature of this HR management software is its continuous development with three updates per month and offering services like issuing exit and re-entry visas and renewing residency permits. The system is free for up to 4 employees and starts at 16 SAR per month for the fifth employee. It can accommodate up to 5,000 employees and provides technical support via live chats, WhatsApp, email, phone calls, and ticket raising through the system. There are three packages that vary in price and number of employees, all including full system features and technical support.
Rayik
Rayik is among the best HR management software, a company management software that enables attendance and leave tracking, creating employee profiles, engaging them in projects, and providing performance analytics and employee evaluation. It includes key features such as attendance and leave tracking, employee profiles, project engagement, performance analytics, job application tracking, HR goal planning, and manual payroll execution.
Rayik supports the Gregorian calendar only and includes project and team management, available only in English with a mobile app. It features training and development scheduling, team event creation, onboarding package customization for new employees, and remote work support with time tracking and communication features.
Rayik, one of the best HR management software, offers various reports such as goal reports, cost center reports, and attendance reports. The software supports up to 200 users and provides technical support via email. It integrates with Slack for quick communication.
Smacc
Smacc stands out as one of the best HR management software by operating on the cloud, allowing access to information from any internet-connected device without installation. The system includes features such as payroll, leave, and deduction tracking, with the ability to automate the entire payroll system and manage attendance and absences. Smacc supports Arabic and English languages and the Gregorian calendar.
A key competitive feature of Smacc is its ability to link specific employees to certain branches and continuous data backup. It also provides detailed analytics and attendance reports and supports up to 4 users.
Smacc, one of the best HR management software, offers technical support via email and live chats. However, it does not integrate with other accounting or administrative software.
Jisr System
The Jisr system for employee and HR management is among the best HR management software, offering comprehensive solutions for completing sales operations in various branches using sales boxes and assigning employees to each branch. Data from operations at each branch is collected in a unified dashboard, facilitating detailed revenue, profit, and sales information.
Jisr complies with the Saudi Labor Office system for attendance and leave tracking and payroll management. The system operates on the cloud and provides a mobile app, facilitating integration with banks and the Wage Protection File. It also supports leave requests and approval tracking.
The system allows attendance and leave tracking in various ways, and employees can request to log missing times. Competitive features include request status tracking, shift scheduling, and a notification center that allows sorting and categorization. The system also supports part-time employees or those working under the Ajeer system. Jisr provides detailed reports on payroll, attendance, and leave.
What are the Different Types of HR Management Software?
HR management software solves numerous HR issues. However, certain types of software are better at meeting specific needs. Before choosing an HR solution, identify the functions your HR management software should accommodate.
There are several types of HR management software. While some systems serve a single primary function, others are comprehensive and include a range of services. Here are 10 of the most common types of HR management software and some of the essential services included in the Doc Suite HR system, which we mentioned earlier as the best HR management software:
Recruitment Software
The Doc Suite HR system, considered the best HR management software, includes this software with features to help automate paperwork and digitize documents using electronic signature capabilities. It can facilitate training modules, compliance tasks, and employee onboarding through automated workflows. It's important to note that some recruitment software can perform multiple functions of the above-mentioned software. Additionally, many of these types of software can integrate with each other to allow for a smooth recruitment process.
Employee Scheduling Software
If you want your business to be as efficient as possible, you should strategically manage your workforce. The employee scheduling software in Doc Suite HR, considered the best HR management software, offers features to help efficiently manage your workforce and allocate resources effectively. It simplifies shift assignment, tracks employee availability, processes leave requests, and provides insights into labor costs, productivity trends, and labor law compliance, aiding in strategic hiring decisions. Proper staffing means your customers receive the right attention, and your employees are not overburdened with work.
Time and Attendance Software
The time and attendance software in Doc Suite HR, considered the best HR management software, allows you to monitor employee time so you can compensate workers accordingly. It tracks the number of hours each team member works, the locations they clock in and out, and the amount of time spent on specific projects or tasks. You can also track and manage paid time off (PTO) requests. These features ensure compliance with labor laws and prevent time theft.
Talent Management Software
The talent management software in the Doc Suite HR system, considered the best HR management software, simplifies managing employee benefits such as health insurance, retirement plans, and paid time off. It centralizes all benefits-related information, automates enrollment processes, and generates reports to track usage and costs. This software helps save time, reduce errors, and ensure compliance with regulations, allowing small businesses to focus on supporting employee well-being.
Compensation Management Software
In recent years, pay transparency has become a top priority for many employers, and HR management software assists in this. Some HR and compensation management solutions track employee compensation and compare it to job standards and industry benchmarks. The Doc Suite HR system, considered the best HR management software, offers a similar software for compliance with pay equity laws and to adjust salaries and bonuses as needed. Many systems also include performance tracking and raise recommendations based on individual productivity, project completion, and other metrics.
Payroll Software
The payroll software in Doc Suite HR, considered the best HR management software, handles many payroll functions, such as calculating payroll, withholding tax, managing direct deposits, and automating compliance with wage and hour laws. The software centralizes payroll data, ensuring accurate and timely payment while reducing the risk of errors. It provides comprehensive reports on payroll expenses, tax withholdings, and employee earnings, offering valuable insights for budgeting and financial planning. These systems often include tax and accounting features to track employee wages and calculate appropriate taxes and withholdings. This allows you to make deductions for benefits, investments, and charitable donations.
Human Resources Information System
If your business doesn't need comprehensive HR management software, consider a simple HRIS. Doc Suite HR, considered the best HR management software, includes HRIS software with features like employee databases, employee records, benefits administration, and performance tracking. It centralizes essential HR functions, streamlines administrative tasks, and provides insights into workforce trends and compliance issues, making it ideal for small businesses looking to enhance their HR processes without extensive investments. This software may integrate with other software for advanced features.
Human Capital Management
The HCM software in Doc Suite HR, considered the best HR management software, includes core HR features plus more comprehensive tools. It provides an all-in-one solution for managing employee data, performance, compensation, benefits, and succession planning, offering small businesses a holistic approach to HR management. HCM software streamlines HR processes, improves employee engagement, and enhances strategic decision-making through advanced analytics and reporting capabilities. It's a more holistic solution with all the benefits of an HRIS, compensation management software, and employee scheduling software. HCM software may also include career planning features to help employees grow within your company.
Human Resource Management System
The HRMS in Doc Suite HR, considered the best HR management software, offers the most comprehensive HR management capabilities. It includes HRIS, HCM, and additional advanced features, providing a complete suite for managing all HR functions. HRMS software streamlines recruitment, onboarding, payroll, performance management, benefits administration, and compliance, offering small businesses an integrated and efficient HR solution. This software may integrate with employee training systems and productivity tracking software to provide managers with a complete picture of each employee's performance.
Workforce Management Software
Workforce management software in the Doc Suite HR system, considered the best HR management software, helps you schedule and monitor employees, including freelancers, part-time employees, and contract workers. It centralizes workforce data, streamlines administrative tasks, and provides insights into labor costs and productivity, allowing small businesses to optimize staffing levels and make informed decisions. This software can be used for staffing remote workers and can help you find new freelancers when needed.
How Much Does HR Management Software Cost?
HR management software costs vary widely depending on the specific features you want, the number of employees using the system, and whether you use additional modules. Generally, companies can expect to pay per user and month. Many companies offer a free tier for small businesses and startups, with higher tiers for larger organizations.
The cost of HR management software varies widely depending on factors like company size, number of employees, and specific requirements. Comprehensive systems like HRMS or HCM typically range from $5 to $50 per employee per month, while more basic HRIS solutions may start at around $2 to $10 per employee per month. Small businesses can benefit from cost-effective options with scalable features, ensuring they only pay for what they need as they grow.
What Is HR Management Software Used For?
HR management software, such as the Doc Suite HR system, considered the best HR management software, provides a comprehensive solution for various HR functions, including recruitment, onboarding, employee record management, performance evaluation, payroll processing, benefits administration, and compliance tracking. It streamlines HR processes, improves efficiency, and enhances decision-making through data-driven insights.
HR management software allows companies to store important employee information in a digital format, eliminating the need for physical paperwork and manual data entry. This digital transformation enables quick access to employee records, simplifies administrative tasks, and enhances data accuracy.
HR management software is used to simplify and streamline various HR functions. Common uses include:
Recruiting and Onboarding:
Streamlining the recruitment process, from posting job openings to tracking applications and onboarding new hires efficiently.
Payroll and Benefits Administration:
Automating payroll calculations, tax withholdings, and benefits management, ensuring accurate and timely payments to employees.
Employee Data Management:
Maintaining centralized employee records, including personal information, employment history, performance reviews, and training records.
Time and Attendance Tracking:
Monitoring employee attendance, tracking hours worked, managing leave requests, and ensuring compliance with labor regulations.
Performance Management:
Setting performance goals, conducting evaluations, providing feedback, and identifying areas for improvement and development.
Compliance and Reporting:
Ensuring compliance with labor laws and regulations, generating reports for audits, and maintaining accurate records for legal purposes.
Choosing the right HR management software depends on your company's specific needs, budget, and long-term goals. The best HR management software will offer a comprehensive set of features, user-friendly interfaces, robust customer support, and scalability to grow with your business.
In our research, we found that the best HR management software solutions are Doc Suite HR, Malakit System, Rayik, Smacc, and Jisr System. These systems offer a wide range of features that can help you manage your HR functions more efficiently and effectively.