The Saudi Work Discipline System is one of the most important systems regulating the work of employees in the Kingdom of Saudi Arabia. It aims to ensure the regular and effective conduct of work, promote values of professionalism and responsibility, and protect the rights of both employees and the government entity.
In this article, we will closely examine the provisions of the Saudi Work Discipline System.
Definition of the Work Discipline System
It is a set of rules and provisions that regulate employee behavior in their work, define their duties and responsibilities, and clarify the penalties applied in case of any violations.
Objectives of the Saudi Work Discipline System
The Saudi Work Discipline System aims to:
Achieve work discipline: By obliging employees to adhere to their duties and professional behaviors, and avoid any actions that disrupt public order or impede the progress of work.
Protect public employment: By preventing any behaviors that may harm the interests of the government entity or compromise its efficiency and effectiveness.
Ensure the regular operation of public facilities: By providing a positive work environment in which all employees contribute effectively.
Protect employee rights: By ensuring they are treated fairly and justly, and by applying disciplinary procedures in a fair and transparent manner.
Provisions of the Work Discipline System
The Work Discipline System is divided into three main sections:
General Duties of Employees
This section defines the general duties of public employees, including:
Commitment to job duties: Employees must perform their duties with precision and integrity and adhere to instructions from their superiors.
Adherence to laws and regulations: Employees must comply with all applicable laws and regulations in the government entity.
Confidentiality: Employees must maintain the confidentiality of information and data they access during their work.
Integrity: Employees must avoid any behaviors that might cast doubt on their integrity.
Professional ethics: Employees must adhere to the ethics of the profession they practice and avoid any behaviors that might damage its reputation.
Disciplinary Violations
This section outlines the types of disciplinary violations that employees may commit and the penalties applied to each violation. Key types of disciplinary violations include:
Financial violations: Such as embezzlement or misuse of public funds.
Administrative violations: Such as being late for work, unauthorized absence, or neglecting duties.
Behavioral violations: Such as misconduct towards colleagues, superiors, or the public.
Disciplinary Procedures
This section specifies the procedures to be followed when an employee commits a disciplinary violation, including:
Investigation: A committee is formed to investigate the alleged violation.
Hearing the employee's statement: The employee is given the opportunity to present their case and defend themselves.
Issuing a disciplinary decision: The committee issues a decision to either punish or acquit the employee.
Disciplinary Penalties
The Work Discipline System specifies the types of disciplinary penalties that may be imposed on the offending employee, including:
Warning: Informing the employee of their mistake and requesting behavior correction.
Reprimand: Expressing dissatisfaction with the employee’s behavior.
Salary deduction: Deducting a portion of the employee’s salary for a specified period.
Suspension from work: Preventing the employee from performing their duties for a specified period.
Dismissal: Terminating the employee’s service permanently.
Employee Guarantees in the Work Discipline System
The Work Discipline System guarantees several rights for employees, including:
Right to defend oneself: Employees have the right to present their case and defend themselves before the investigation committee.
Appeal against disciplinary decisions: Employees can appeal disciplinary decisions against them before the competent authority.
Confidentiality of investigation: Investigations are conducted confidentially, and information may only be disclosed to the competent authority.
Protection from arbitrariness: No disciplinary actions may be taken against employees without following the legal procedures stipulated in the system.
Importance of the Saudi Work Discipline System
The Saudi Work Discipline System is highly important for several reasons:
Ensuring regular and effective work conduct: By obliging employees to adhere to their duties and professional behaviors, and avoiding actions that disrupt public order or impede the progress of work.
Protecting public employment: By preventing any behaviors that may harm the interests of the government entity or compromise its efficiency and effectiveness.
Ensuring the regular operation of public facilities: By providing a positive work environment in which all employees contribute effectively.
Protecting employee rights: By ensuring they are treated fairly and justly, and by applying disciplinary procedures in a fair and transparent manner.
Promoting values of professionalism and responsibility: By emphasizing the importance of employees adhering to their duties and professional behaviors.
Improving the image of the government entity: By ensuring its commitment to applying high standards of discipline and responsibility.
Principles of the Work Discipline System
The Work Discipline System is based on several principles, including:
Equality: The system must be applied to all employees without discrimination.
Justice: Penalties must be consistent with the severity of the violation.
Objectivity: Disciplinary decisions must be based on objective foundations and tangible evidence.
Transparency: Employees must be informed of all actions taken against them.
Confidentiality: The investigation and information related to the violation must be kept confidential.
Prevention: Focus on preventing violations through awareness and education.
Role of Management in Applying the Work Discipline System
Management plays a crucial role in applying the Work Discipline System through:
Awareness of the Work Discipline System: Management must raise employee awareness of the Work Discipline System, and explain their duties and professional behaviors.
Preventing violations: Management must take necessary measures to prevent violations, such as providing a suitable work environment and offering necessary training for employees.
Investigating violations: Management must investigate employee violations fairly and transparently.
Issuing disciplinary decisions: Management must issue appropriate disciplinary decisions based on investigation results.
Monitoring the implementation of disciplinary decisions: Management must monitor the implementation of disciplinary decisions and ensure employees comply with them.
Role of Employees in Applying the Work Discipline System
Employees also participate in applying the Work Discipline System by:
Adhering to duties and professional behaviors: Employees must comply with all duties and professional behaviors stipulated in the system.
Reporting violations: Employees must report any violations they observe in the workplace.
Complying with disciplinary procedures: Employees must comply with disciplinary procedures taken against them.
Cooperating with management: Employees must cooperate with management in investigating violations and taking necessary measures.
Relation of the Docsuit HR System with the Provisions of the Saudi Work Discipline System
The Docsuit HR system is an integrated system for managing human resources, helping companies and organizations manage all aspects of human resources, including the work discipline process.
The Docsuit HR system can be easily linked to the provisions of the Saudi Work Discipline System by creating databases that include all provisions of the system. These databases can include types of disciplinary violations, penalties applied to each violation, and procedures to be followed when an employee commits a disciplinary violation.
The work discipline system databases can be linked to the performance management system in Docsuit HR, so employee performance is evaluated periodically and any behaviors that may hold them accountable are identified. Additionally, many disciplinary procedures can be automated in the Docsuit HR system, such as sending warnings to employees, recording committee decisions, and monitoring the implementation of penalties.
Statistical reports on disciplinary violations can also be created in the Docsuit HR system, helping management analyze data and make necessary decisions to improve the work environment.
Benefits of Linking the Docsuit HR System with the Provisions of the Saudi Work Discipline System
Improving the efficiency of the work discipline process:
By automating many procedures, the Docsuit HR system can improve the efficiency and speed of the work discipline process.
Ensuring fair and transparent application of the system's provisions:
By linking the system to databases of the Saudi Work Discipline System's provisions, fair and transparent application of the system's provisions to all employees can be ensured.
Reducing the risk of arbitrariness:
By automating disciplinary procedures, the risk of arbitrariness in applying the work discipline system provisions can be reduced.
Improving the work environment:
By applying the work discipline system provisions fairly and transparently, the work environment can be improved, and values of professionalism and responsibility can be promoted.
The Docsuit HR system is an effective tool for ensuring the fair and transparent application of the provisions of the Saudi Work Discipline System, improving the efficiency of the work discipline process, and creating a positive work environment.