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“Shamel” electronic control system: comprehensive development and application to support digital transformation in the Kingdom
The “Shamel” electronic oversight system is one of the prominent initiatives launched by the Kingdom of Saudi Arabia within the framework of its ambitious vision for the year 2030. It aims to improve the monitoring and supervisory processes over various government and private sectors by adopting the latest digital technologies and artificial intelligence applications, and enhancing transparency and accountability in all fields. .
In this article, we will review in some detail the components and objectives of the “Shamel” electronic control system, and the multiple benefits it achieves at various levels.
What is the “Shamel” electronic control system and the stages of its work
Within the framework of the Kingdom of Saudi Arabia’s pursuit of digital transformation and achieving the goals of Vision 2030, the General Auditing Office has taken strenuous steps to develop and implement the “Shamel” electronic control system on government warehouses within the “Shamel” system. This system, which is the result of years of research and development, aims to Replacing traditional means of oversight with advanced electronic means, which enhances the efficiency of government spending and reduces financial waste.
This ambitious project comes as part of the Kingdom's efforts to achieve transparency and efficiency in the management of government resources, and to ensure their optimal exploitation for the benefit of all beneficiary entities and sectors.
Work on the “Shamel” electronic control system began more than 5 years ago, and went through several basic stages, starting with reviewing and updating the rules and procedures of government warehouses that had been issued more than 30 years ago. The General Auditing Bureau found that the current systems were no longer compatible with the changes. And recent developments in warehouse management and organization, which prompted him to form a specialized working group to review and amend these rules.
In the second phase, a working group was formed to review the rules and procedures of government warehouses, which concluded that the current systems were inadequate and weak in oversight, which required modifying most of the materials and adding new ones. In the third stage, the Bureau worked to update these rules in coordination with the Ministry of Finance, and circulated them to the entities subject to the Bureau’s oversight.
Automating valuable paper forms for government warehouses and updating their provisions was a pivotal step in electronic transformation, as it aimed to raise efficiency and facilitate procedures to achieve the goals of the Kingdom’s Vision 2030. An integrated governance system was also developed that contributes to coordinating efforts between government agencies, as standards were defined. The technology that must be available in warehouse systems to control government spending and avoid financial waste.
“Comprehensive” electronic control system and standardization of classification and coding
The new “Shamel” electronic control system aims to unify the classification and coding of government warehouse items, which enables entities to accurately determine item balances at any time, and facilitate the exchange of items between government agencies. The “Shamel” electronic control system also aims to tighten control over warehouses and maintain Protecting their contents from damage, loss or theft, and linking purchasing management, financial management and warehouse management into an integrated executive system that starts from the ordering stage until delivery.
Automated inventory and needs identification
Accurately determining needs for items and implementing automated stocktaking of all types of inventory represents an essential part of the system, as they contribute to reducing waste and overstocking of items in warehouses. The system can also prepare comprehensive reports on inventory and the extent of its coverage of the entity’s needs during a specific period of time, which makes it easy to refer to Materials available in case of emergency.
Components of the electronic control system “comprehensive”
The “Shamel” system consists of an integrated set of advanced tools and technologies that work in complete coordination to ensure the highest levels of accuracy and effectiveness in regulatory processes. These components include advanced electronic platforms designed to facilitate the collection and analysis of data from various regulatory authorities.
This system also includes the use of artificial intelligence and machine learning techniques to analyze huge data and detect abnormal patterns or potential violations in operations. In addition, the “Shamel” electronic control system has been provided with an integrated document management system that allows users to access all documents and papers related to operations. Monitoring safely and quickly.
The document management system is considered an essential part of the “comprehensive” electronic control system, as it ensures transparency and ease of access to the required information. The system also includes a performance tracking system that enables regulatory authorities to monitor the performance of institutions and entities that are subject to their supervision on an ongoing basis, and this system contributes to identifying problems. and errors early, enabling the necessary corrective actions to be taken quickly and effectively.
It is worth noting that the “Shamel” electronic control system also relies on advanced cybersecurity techniques to protect data and information from any attempts at hacking or leaking, and this enhances the credibility of the system and reassures all concerned parties of the safety of information and data.
Objectives of the “Comprehensive” Electronic Control System
The “Shamel” electronic control system aims to achieve a set of strategic objectives that are in line with the Kingdom’s Vision 2030, which aims to enhance the Kingdom’s position as a regional and global center for technology and innovation. These objectives include improving the operational efficiency of regulatory authorities by providing advanced tools and techniques that contribute to reducing time. and the effort required to conduct oversight operations.
In addition, the system aims to enhance transparency and accountability by making data and information available openly and securely, enabling concerned parties to monitor performance and make decisions based on accurate and reliable data.
Among the other objectives of the “Shamel” system is improving the quality of services provided to citizens and residents by accelerating regulatory procedures and reducing bureaucracy, which contributes to improving users’ experience and increasing their satisfaction with government services. The system also aims to support the national economy by providing a more attractive investment environment. And reliability, as it contributes to enhancing confidence in Saudi institutions and companies, which encourages local and foreign investors to pump more investments.
It is worth noting that the “Shamel” electronic control system also seeks to build the capabilities of national cadres in the field of control and supervision by providing specialized training programs that focus on the use of modern technologies and the application of international best practices.
“Comprehensive” electronic control systemDocSuite HR
System canDocSuite HR plays a vital role in facilitating the use of the “Shamel” electronic control system by providing several complementary features:
Firstly, the system can help manage human resources associated with warehouse operations by tracking employees responsible for inventory operations and inventory supervision, ensuring that tasks are distributed effectively and reducing the possibility of human errors.
secondlySystem canDocSuite HR can be easily integrated with the “Shamel” electronic control system to provide a unified user interface that makes it easier for employees to access warehouse information and data and implement the required procedures effectively and quickly. This connection can also help in preparing periodic reports and analyzing data to identify trends and potential problems in inventory management. .
ThirdBy using a systemDocSuite HR, continuous training and development of employees can be improved by providing customized training courses on how to use the “Shamel” electronic control system effectively, which raises the level of efficiency and productivity.
Fourthly: Enhances the link between the “Shamel” electronic control system and the systemDocSuite HR Efficiency and transparency in government warehouse management, as employee performance can be continuously monitored and evaluated, and compliance with approved procedures and standards is ensured. In addition, this integration contributes to reducing the time and effort spent on managing traditional paper-based processes, and allows government agencies to focus on improving and developing services. .
The “Shamel” electronic control system represents an important step towards achieving digital transformation in the Kingdom of Saudi Arabia, and contributes significantly to raising the efficiency of government warehouse management and achieving the goals of the Kingdom’s Vision 2030, through linking with the Doc Suite system.HR, efficiency and transparency can be enhanced, ensuring optimal use of available resources and achieving efficient government spending.